BAY AREA DIVERS
The 'Get Wet' Club!
www.bayareadivers.org


 

Main SCUBA Divers Market & Expo Page

 

BAY AREA DIVERS

Annual Scuba Divers Market and Expo  Exhibitors Information

 

Dear Exhibitor:                                                                                                       

 

BAY AREA DIVERS is completing plans for their 37th Annual Scuba Divers Market and Expo.  Date for the Market this year is set for Saturday, October 13th, 2012.  This is the LARGEST Scuba Diver Market in Texas with divers shopping for NEW and USED equipment and other diving accessories at YOUR table. Exhibitors at the Market include dive shops, equipment manufacturers, clubs, conservation organizations, travel agents, individuals, and others. This provides an opportunity for:

  • dive shops to move inventory prior to the winter months and promote training and upcoming events,

  • for dive clubs to promote themselves and to sell members' used equipment,

  • for conservation organizations to provide information to the public and others,

  • for travel agents and artists to offer their services and information about their products,

  • for manufacturers to demonstrate their products and connect with their customers.

Vendors, dive clubs, naturalists, marine conservationists, and divers come from all over the southwest region to take advantage of this unique gathering of the dive community.

 

The Market will again be held at CD "CAP" Landolt Pavilion (see flyer with map).

** The Market hours are 10am until 4pm. **

** Set up time for exhibitors are from ~8am to 10am. **

** Vendors must be on site by 9am or their space may be forfeited. No refunds are given for forfeited space. **

** All vendors must occupy their space until 4pm or they may not be welcomed back as a vendor the following year. **

 

BAD appreciates your interest and we will do everything possible to make your day fun and profitable. A group of our members will be available at ~8am to help you unload your vehicle and another group will help you reload at 4pm. Unloading and loading can only take place in the Unloading Area noted on the Table Layout Map.  No unloading or loading will be through the ticket sales gate.  Our members will furnish: tables, two-wheel hand trucks, ladders for signs, some extension cords, and electricity. If you have any special needs, please contact our Chairperson. As vendors reserve their space at the Market, they will be listed on our website www.bayareadivers.org.  If you would like to have a link from our website to yours, please include it on your application. The Bay Area Divers website is very active and has a lot of divers checking it regularly for new information. This is a good marketing opportunity for your company or organization.

 

As in the past, we will hold door prize drawings every hour. You may make your contributions to the speaker's table (located on the stage) and your organization will be recognized over the PA.  Due to the noise level, and PA system announcements will be challenging to hear so this year we will be making visual announcements as well as projecting Door Prize listings. In addition, we will be giving special recognition to those companies or organizations that contribute door prizes on our website at www.bayareadivers.org. 

 

Also, any coupons provided by you for specials at your table will be handed out at the gate. These coupons can be any size, shape, or color with or without time restrictions good for specific items or discounts at your table on that day only. Or if you don't have time to create your own coupons, but would like to run specials, we will be announcing "dive flag specials" throughout the day. BAD has a flashing “specials” light that will be moved from vendor to vendor over the course of the day. These announced specials were especially effective to stimulate sales. Please make a list of your specials with description details and schedule the time with the coordinator at the main BAD table at the front of the stage or you can turn each special in to the announcer at any time during the day. The flashing light is available on a first-come basis.

 

For returning vendors to hold the same or similar place as last year, your deposit must be received by Sept 15th.  After August 29th, any space not reserved will be released and available on a first-come, first-served basis.  Last year we sold out 2 weeks before the event with all vendors showing.  Final payment of vendor space will be due by Oct 1st or your deposit may be forfeited unless you make special arrangements with the Market Chairman.

 

There is no "sublet" of tables or space to other vendors and only one vendor per space. Also, no food or drink concessions are allowed unless you have prior written consent of the Market Chairman.  Food and Drink concessions will be available at the market and are a fundraiser of Bay Area Divers Scuba Club.

 

Table rental fees will be the same as last year.  We have updated the layout to provide more flow of traffic for all vendors.  We hope you are pleased with the changes!  Individual tables will only be available after Oct 1st and only at the discretion of the Market Chairman.

 

Floor spaces are available for rent. Floor space is available to commercial vendors only and the number of floor spaces cannot exceed the number of tables purchased. These are intended to supplement commercial vendor tables and will allow space for racks, etc. On the Table Layout they are marked SE1-SE6 and SW1-SW6.

 

We have added 10'x10' booth spaces this year.  These will have one 29"x8' table and 2 chairs and are ideal for vendors with large booth displays such as manufacturers.  Also, we will have a 4' deep pool on site for equipment tryouts and demonstrations.  If you would like to reserved time in the pool please contact the Market Chairman.

 

The entry fee for the public will be $6. To aid in control of access to exhibitors' tables, we will allow two free salespersons per table. These individuals MUST have a vendor bracelet to enter the market.  All others must pay the entry fee.  Vendor bracelets will be given to only fully paid vendors before 9am upon entering the unloading area.  You must make arrangements to meet any late coming assistants at the gate with bracelets.  Our volunteers can assist you, but please do not ask the front gate attendants to make an exception.  Thank you in advance for your cooperation.

 

We will also offer a consignment table that is setup and run by BAD volunteers for those individuals that have 1-5 items to sell and cannot be available to man an individual table (if available) all day.

 

We have provided a list of commonly asked questions (with answers) for your information. Please contact us for clarification of these questions or additional questions you may have. Also, we welcome any suggestions or ideas you have to make this market better.

 

As in years past, this application is being emailed to past vendors on the same day - After August 29th -- FIRST COME, FIRST SERVE! Your cancelled check will be your receipt. If you have any additional questions, please call our Chairperson at the phone number listed below (when not available, this number is answered by voice mail and will be returned shortly). We look forward to seeing all of you again for the Bay Area Divers Annual Scuba Divers Market and Expo!

 

All information mentioned on this page can also be found on our website at www.bayareadivers.org.

 

For more information contact Market Chairman Doreen Wells at 409-622-3022 or DiversMarket@BayAreaDivers.org

 

 

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